1. Making an initial complaint
Each office is independently owned and operated and has a local Director who will be, in part or in whole, an owner of the branch. In the first instance your complaint should be directed in writing to the local Director. He or she has an honest and sincere desire to resolve your complaint as soon as possible and should respond within ten working days.
2. Making a formal complaint
If for whatever reason you remain dissatisfied then please contact us. At this point we will send you a complaint form to enable you to provide full written details of your complaint and copies of any supporting evidence. The Complaints Officer appointed will investigate and provide an independent review of your complaint.
Write to us
FAO The Complaints Officer
Northwood GB Limited
The Main Barn, Cams Hall Estate
Fareham, Hampshire
PO16 8UT
E-mail us
[email protected]
3. Receiving your complaint
We will acknowledge the receipt of your written complaint within three working days and explain our process for resolving it. Due to the independent nature of the investigation we regret that we can only respond in writing.
4. Resolving your complaint
We will then investigate your written complaint as soon as possible and write to you as soon as we have completed our investigation. This process should take 15 working days. In our letter (the final viewpoint letter) we will explain:
?The outcome of our investigation
?What we will do to put things right if we have made a mistake
5. Property Ombudsman Review
If you are still unhappy at this stage, you have the option to take your complaint to the Property Ombudsman within six months of the date of the final viewpoint letter. The Property Ombudsman will not investigate any complaint that has not followed the in-house complaints process. Further details of the Property Ombudsman are available at tpos.co.uk
All of our fees are detailed and explained in the document given to you for you to read through and check before you proceed with taking a tenancy with us. We pride ourselves on being upfront and transparent with these fees and can see on the file this document was provided to you and signed.
I believe in your review you are referring to a potential charge for the rearrangement of an inspection. A service your landlord expects us to undertake under the management of their property. As explained to you on the phone all inspections are booked in groups, so to change one to suit an individual can prove difficult. This is why letters notifying of an inspection are sent out so far in advance. The charge is payable should you wish to make a specific inspection appointment for a time and date that suits you, to cover the costs associated with this.
I also understand that on this occasion a member of the team went away and managed to rearrange the appointment for a day that suited you in line with other inspections in the area. There was no charge for doing this on this occasion and this was explained to you.
I apologise if you feel this matter was not handled satisfactory, however as there wasn't actually a charge and our understanding in the office was that you were happy with the outcome I am unsure what else we could have done to improve this situation. Please do not hesitate to contact me at the office should you have any further problems.
Kind Regards
Carly Warner