Our Complaints Procedure
We are committed to providing a high-quality service to all our clients. When something goes wrong, we need you to tell us about it. This will help us to improve our standards.
If you have a complaint, please contact us with the details in writing. We aim to consider your complaint within 15 working days however it can take up to 8 weeks in some circumstances. If we have not resolved it within this time you may complain to the Ombudsman.
What will happen next?
1. We will send you a letter acknowledging receipt of your complaint within 3 working days of receiving it, enclosing a copy of this procedure.
2. We will then investigate your complaint. This will normally involve passing your complaint to our client care department who will review your matter file and speak to the member of staff who acted for you.
3. Branch Manager will then invite you to a meeting to discuss and hopefully resolve your complaint. They will do this within 15 working days of sending you the acknowledgement letter.
4. Within 3 working days of the meeting, they will write to you with the decision.
5. If you do not want a meeting or it is not possible, Branch manager will send you a detailed written reply to your complaint, including suggestions for resolving the matter, within 21 working days of sending you the acknowledgement letter.
6. At this stage, if you are still not satisfied, you should contact us again and we will re-review the decision. The review will be dealt by a director not connected to the transaction.
7. We will write to you within 14 working days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons.
8. If you are still not satisfied, you can then contact the property ombudsman about your complaint. There details are:
The Property Ombudsman,
Milford House
43-55
Milford Street
Salisbury
Wiltshire
SP1 2BP
The Property Ombudsman within six months of receiving a final written response from us about your complaint.
For further information, you should contact the Elite Properties on
0203 006 2343 or at
[email protected]