Complaints Procedure
Our complaints policy
We are committed to providing a high-quality letting service to all our clients. When something goes wrong, we need you to tell us about it. This will help us to improve our standards.
If you have a complaint, please contact us with the details. We have 15 days to consider your complaint. If we have not resolved it within this time you may complain to the Property Ombudsman.
What will happen next?
1. We will send you a letter acknowledging receipt of your complaint within three days of receiving it, enclosing a copy of this procedure. We
2. An investigation of the complaint will be promptly undertaken. This will normally involve passing your complaint to a senior member of staff who was not directly involved in the transaction. They will review your matter and speak to the complainant and the member of staff who was involved.
3. The senior member of staff will fully investigate the matter and a formal written outcome of the investigation will be sent out to the complainant within 15 days.
4. At this stage, if you are still not satisfied, you should contact us again and we will arrange for another senior member of staff to review the complaint. This review will be undertaken by a member of staff detached from the situation and they will provide a review for the complainant within 15 days.
5. Following this second investigation a written statement will be sent to the complainant with our final view and including any offer that will be made regarding the complaint.
6. If you are still not satisfied, you can then contact the Property Ombudsman (any referral by the complainant must be made within 6 months of our final view)
The Property Ombudsman
Milford House
43-55 Milford Street
Salisbury, Wiltshire, SP1 2BP
Tel: 01722 333 306, Fax: 01722 332 296
Website: www.tpos.co.uk Twitter: @TPOmb
About your complaint. Normally, you will need to bring a complaint to the Property Ombudsman within six months of receiving a final written response from us about your complaint. For further information, you should contact the:
The Property Ombudsman
Tel: 01722 333 306 Email:
[email protected]