INTERNAL COMPLAINT PROCEDURE
• We aim to provide the highest standard of service to all landlords and tenants, in line with ARLA Code of Practice. One of the requirements of our ARLA membership is that we have a process for assessing complaints about our service, appropriate to our firm’s size and structure.
• All branch staff will deal with the normal day to day problems on a one to one basis but once a formal complaint as such has been raised, i.e. “I am not satisfied with the standard of your work/conduct/behaviour etc. and I wish to make a formal complaint”, then at that stage you will be requested to put your complaint in writing, setting out your concerns by reference to any related documents – terms of business, tenancy agreement, inventory, etc. and send it to Sandie Matthews at the address below:
23 Castle Street, Buckingham, Bucks MK18 1BP
• The grievance letter will be acknowledged promptly within three working days. We will then investigate in accordance with established “in-house” procedures and a reply sent to you within ten working days of the receipt of the original letter. You will be invited to make any comments that you may have in relation to this response.
• Subsequently, if you remain dissatisfied with the way we have handled your complaint, please write to Mark Crampton Smith at:
23 Castle Street, Buckingham, Bucks MK18 1BP
• Finally, having exhausted our in-house procedures, if you are still not satisfied with our response, you may refer your complaint to:
ARLA, Or: The Property Ombudsman
ARBON HOUSE, Milford House
6 TOURNAMENT COURT, 43-55 Milford Street
EDGEHILL DRIVE, Salisbury
WARWICK, Wiltshire
WARWICKSHIRE, CV34 6LG. SP1 2BP
who will arrange for your complaint to be assessed by an external Independent Case Examiner in line with their criteria and procedures.
23 Castle Street, Buckingham MK18 1BP 01280 821040 www.open-doors.co.uk
Last updated at 4:28 PM 29/10/2019 by Penny